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It originally was published on Dec. However, RoboForm’s slightly dated and confusing design make it a tough service to recommend in this competitive market. The premium version of Keeper costs only a bit more for Tom’s Guide readers and offers a smoother interface. What are the Best Password Managers?
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RoboForm Password Manager: Needs Updating

It originally was published on Dec. However, RoboForm’s slightly dated and confusing design make it a tough service to recommend in this competitive market. The premium version of Keeper costs only a bit more for Tom’s Guide readers and offers a smoother interface.

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What are the Best Password Managers? The free and paid versions of RoboForm let you save unlimited passwords, autofill web forms, audit passwords, send passwords securely and receive emergency access to another RoboForm user’s account.

The RoboForm desktop software does not handle many tasks intuitively. On the mobile side, RoboForm supports iOS 8.

Chrome OS users have limited support via the Google Chrome browser extension. Google Chrome was our primary browser across all platforms, but we also tested the service using Safari on macOS and iOS.

Setup Downloading RoboForm is quick and easy. The RoboForm site will read your browser’s configuration and recommend the proper version. On Mac or Windows, the universal installer will automatically install the appropriate extensions for any compatible browsers. The first step after downloading and installing RoboForm is to create a RoboForm account and your master password.

As with most password managers, RoboForm offers no way to recover your master password, so be sure to make it memorable and strong. You can also opt to import a comma-separated values CSV file if your previous solution offered this as an export option. After you’re all set up, you can add the RoboForm software to more devices. I had no issues installing the Android and iOS apps from their respective app stores. Once I entered my master password, all of my data synced immediately. The application’s user interface is extremely simple, listing categories in the left column and displaying the contents of those categories in two additional columns.

Much like 1Password’s desktop application, the RoboForm interface resembles a built-in utility. Despite its user-friendly appearance, the RoboForm desktop software does not handle many tasks intuitively, which is frustrating given its relatively limited feature set.

For example, when you right-click a password, a pop-up menu asks you whether you want to share or send the password, but it doesn’t explain what either option means. It turns out that you can “share” an item with another RoboForm user, and the password will be kept updated between both of you indefinitely. But if you “send” a password, it’s a one-time transaction.

The recipient’s copy will not update if you change the password later. Nor does the recipient need to be a RoboForm user. The password generator wasn’t easy to find. It’s hidden in the RoboForm browser extension; the desktop application itself doesn’t include it. But there’s no real reason why the password generator couldn’t be accessed from two or more places, considering that creating strong, secure passwords is a core feature of most password managers.

RoboForm’s Security Center audits your existing passwords, offers an overall security score, gives you ratings for each password and lists passwords that you’ve reused across multiple sites. But there’s no multipassword changer like the ones Dashlane or LastPass have, so you’ll have to visit each site and generate a new password if you want to correct your square.

RoboForm calculates your password strength using an open-source strength estimator known as “zxcvbn,” which RoboForm claims is more accurate than other commonly used systems. As a result, your password-strength score on RoboForm may be quite a bit lower than it is on other password managers, but your resulting passwords may be stronger. When we first reviewed RoboForm, you had click on the RoboForm icon in the menu bar to reach the Emergency Access feature. A RoboForm spokesperson has told us that the feature is now accessible from the main menu bar.

You can designate individuals to gain access to your account in case you become incapacitated. You specify an amount of time the designee needs to wait before they will receive access; during that waiting period, you can deny them access in case you recover within that window.

It’s odd that RoboForm buried this useful feature in the menu bar while the desktop interface had plenty of space for it. The apps match their desktop counterparts’ features reasonably well, and my data synced up immediately when I logged in. Biometric logins, such as fingerprints, are supported on iOS and Android, so you’ll need to type in your master password only once on each device.

Face ID on iPhone X is also supported. I found the design of the mobile apps to be a little dated, and at times, their navigation was as confusing as those in the desktop interfaces. In the Android app, for example, I had to tap through four menus to reach the security center. There’s just wasn’t enough going on in the app to warrant such complexity, and since we originally published this review, RoboForm has added a Tools menu to Settings, which included the security center.

Despite the design, the apps work just fine on both platforms, and they are more intuitive than their desktop counterparts in some areas. Long-pressing on passwords, for example, brings up a contextual menu with options; these same options spread across two or three screens in the desktop interface. Security To keep your data encrypted and secure, RoboForm uses the same AESbit symmetric encryption as other password managers.

Your data is decrypted only on your devices, and not on RoboForm’s servers, using your master password. Two-factor authentication is now supported by RoboForm, and compatible authentication apps include Google Authenticator, Authy, Microsoft Authenticator and other mobile apps that use the TOTP time-based one-time password standard. The feature must be activated in the RoboForm web interface. You’ll be presented with a secret key or QR code to enter into the TOTP app on your smartphone or tablet to complete the activation process.

Going forward, when you use RoboForm on a new device, you’ll be required to enter the temporary six-digit passcode generated by your TOTP app to verify your identity. Users who don’t want their data to be stored on RoboForm’s servers will have to turn off automatic sync, and can then either rely exclusively on a local copy of their data or sync to a dedicated shared folder with Dropbox.

The latter option would enable syncing between two or more computers in different locations, but RoboForm won’t provide technical support for this procedure. Keeping your data local or syncing it on Dropbox would also preclude you from using the RoboForm mobile apps, as there is no way to disable their syncing to RoboForm’s servers.

Mobile Security Guide: Everything You Need to Know Bottom Line RoboForm simply falls down in a few too many areas for us to enthusiastically recommend it when there are stronger options available for almost the same price.

For almost the same price, the premium version of Keeper delivers all of the key functionality of RoboForm in an easier-to-use package, and adds considerable value with its useful additional features. Today’s best RoboForm Password Manager deals?

Today’s best RoboForm Password Manager deals

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